Skip to main content

Tag: Food Safety Certification

Food Safety: Make the Most of Your Self-Assessment

No matter what type of food safety program your operation has, a self-assessment is an important component. All GFSI-benchmarked standards (such as GLOBALG.A.P., PrimusGFS, SQF, and BRC) require a self-assessment to be performed at least annually.

Do not look at the self-assessment as “another thing to be done”, but as an opportunity to give your entire food safety program a vital review. Here are some tips to help you get the most out of your self-assessment.

  1. Team up. The more eyes you have looking at your processes during a self-assessment, the more you will see. Just like it is almost impossible to effectively proof-read your own writing (because you’ll aways see what you meant to say instead of what is actually written), it can be very hard to assess your own food safety program. At least one person on the team should be the trained expert, likely the Food Safety Manager, but the rest of the team can vary quite a bit. It is good to have people with “boots on the ground” involved, since they can tell you if the policy matches the practice. However, completely fresh eyes, from say, someone in administration, may prompt questions you have been overlooking or failed to consider. And the team doesn’t have to be the same for all aspects of the self-assessment—no need to keep a warehouse manager tied up for field-harvest portions of the self-assessment, for example.
  2. Be sure to conduct the self-assessment while relevant activities are taking place. Really watch what happens in daily activities to ensure that your policy is aligned with actual practices. You may need to conduct certain portions of the self-assessment at different times of the day or even different times of the year. Be sure that your self-assessment is conducted before your audit, and, vitally, far enough in advance to sufficiently address any non-conformances you identify.
  3. As you conduct your self-assessment, be sure to focus on the process not the product. For example, a bin of apples may look great, but did you witness the process of harvesting this bin of apples to make sure all food safety risks were mitigated to the best extent possible? Even better than observing a good result (such as the nice bin of apples) is a chance to observe what is done when something goes wrong—how do the workers react, are they trained in what to do, did the process work to catch the problem?
  4. Document, document, document. As we say in food safety, if it isn’t documented it didn’t happen! In a self-assessment especially, documentation is vital (and required by most schemes). Go by the standard point-by-point and document evidence that each requirement is being met. Non-conformances MUST be well-documented. Be sure to document who is responsible for each required corrective action, and the timeframe within which it is to be completed. And of course, FOLLOW UP! Make sure the corrective actions effectively addressed the non-conformances that were found.
  5. Communicate to Management. A self-assessment that never leaves the food safety office does not have nearly the power of a self-assessment whose results are communicated to management. Although it may not be pleasant, management really does want to know where operational improvements can be made. Every operation can develop blind spots, but an effective self-assessment can identify and correct these. Additionally, it is far better to learn of these opportunities from an internal self-assessment (and it’s corresponding corrective actions) than from a third-party auditor where consequences can be greater. Some of the non-conformances identified by the food safety self-assessment may be indicative of broader issues across the operation.

Conducted correctly, a self-assessment can be the most powerful component of a food safety plan. This “check-up from the neck up” can get you in great shape for your audit and, more importantly, bring meaningful improvements to your operation.

About Kellie Worrell
Kellie Worrell has an extensive background in Agriculture and Food Safety. She has written several accurate ag children’s books, including the Virginia Ag In the Classroom Book of the Year. She has served as Food Safety Officers for farms with a wide variety of fresh vegetables, and is currently the GLOBALG.A.P. Scheme Manager at Ceres Certifications, International (CCI). CCI offers a wide range of food safety certifications. For more information visit ceresci.com.

 

About Ceres Certifications, International
Ceres Certifications, International (CCI) has been serving the produce industry since 2021. CCI offers a wide variety of 3rd party food safety certifications, including both GFSI-benchmarked standards and more basic audits. Connect with its experienced Scheme Managers to discuss the extensive CCI offerings, including GLOBALG.A.P. IFA, HPSS, PHA, localg.a.p., a variety of GG add-ons, PrimusGFS, PrimusStandard, SQF, and more. Learn more.

 

What Type of Food Safety Audit Do You Need For Your CEA Operation?

Determining the type of food safety certification your operation needs, or if you even need one, can be confusing and overwhelming when you are new to the process. Where do you start? Begin with your customers!

If you sell directly to consumers, such as fresh-from-the-farm or at farmer’s markets, then your customers likely know you and feel that they have a sense of how you conduct your operation. You have probably already established a trust with your customers and do not need a third-party food safety audit unless you feel that its marketing value justifies the additional expense.

But if you sell to a wholesaler or retailer or other food distributor, they probably have specific requirements about the type of food safety certification they require suppliers to maintain. They may just have the basic requirement of any third-party audit and certification. They may require a specific “scheme” such as GLOBALG.A.P., Primus, SQF, etc.. They may not dictate the certification scheme but require that you hold a Global Food Safety Initiative (GFSI)-benchmarked third-party certification. This means that the type of audit and certification you choose must be GFSI-benchmarked and meet the internationally agreed upon GFSI requirements. There are several options that meet this requirement. This chart lists the most popular types of third-party audits, as well as indicating which types have a GFSI version.

Ceres Certification International Chart 1

In order to be able to sell your products to the major grocery retailers you would need to meet their specific requirements, listed below:

Now that you know what type of certification you need, you are probably wondering where to start the process to get this certification. Do an online search for CBs offering the type of certification you have decided upon. CBs are Certifying Bodies- these companies are licensed by the audit scheme to perform the audits and make the certification decisions. Make a list of a few that offer what you need (they don’t necessarily need to be local since most CBs have auditors for each section of the country, but you do want to choose one headquartered in your main country of operation) and reach out to them. You will quickly get a sense of which CBs will be easy to work with and have experience with your type of operation.

The CB you select should be able to answer your questions to the point where you are comfortable signing a contract for their services, which will be required before the process can proceed. The application you submit to a CB may seem a bit overwhelming the first time, but the CB can help you with any questions. They are trying to get as clear of picture of your operation as they can to ensure that the food safety certification is appropriate for your operation.

Once the application and paperwork is behind you, the CB will send an auditor to your operation to observe your primary agricultural activities. Don’t worry– a good CB will work with you to make sure this happens at a time that is both reasonable and convenient for you. If the auditor finds any issues, called non-conformances, you will have a chance to take measures to address/correct them immediately following the audit. Once that is done, the CB will review your entire file and issue certification or not. (Of course, there are appeal processes in place should you disagree with their decision.)

Your certification will be valid for up to one year, so you will need to go through the process again before that certification expires, but by then you’ll feel like an expert and won’t even break a sweat!

 

About Karl Kolb, Ph.D.

Karl is the founder and President of the High Sierra Group companies, which services more than 10,000 customers with Ceres Certifications, International (ISO 17065 food safety certifying body), HSG/AME Certified Laboratories (17025 food testing laboratories), Ceres University (Accredited, degree granting), High Sierra Chemicals and Epicure Farms.

 

About Kellie Worrell

Kellie Worrell has an extensive background in Agriculture and Food Safety. She has written several accurate ag children’s books, including the Virginia Ag In the Classroom Book of the Year. She has served as Food Safety Officer for farms with a wide variety of fresh vegetables, and is currently the GLOBALG.A.P. Scheme Administrator at Ceres Certifications, International.

 

About Ceres Certifications, International

Ceres Certifications, International (CCI) has been serving the produce industry since 2021.  CCI offers a wide variety of 3rd party food safety certifications, including both GFSI-benchmarked standards and more basic audits. Connect with its experienced Scheme Managers to discuss the extensive CCI offerings, including GLOBALG.A.P. IFA, HPSS, PHA, localg.a.p., a variety of GG add-ons, PrimusGFS, PrimusStandard, SQF, and more.  Learn more.